Do you use the Microsoft Office 365 productivity suite and keep all your email in the cloud? Do you want to learn how to make a local backup of your Office 365 mailbox and why it's so important? If so, you've come to the right place because this article will address all your questions.
Users will need a service for Office 365 mailbox backup that is stored locally, in addition to Microsoft data center backups. “Microsoft provides cloud storage to store your Office 365 files, such as emails, contacts, schedules, and other documents,” according to the difference between data center level backup and user requirements.
Different methods for taking Office 365 mailbox backup
Users cannot have web access 24 hours a day, seven days a week, and even though they do, the possibility of data loss, data theft, and inadequate cloud storage are still present with web access.
When this happens, users will try to search out various ways to make data safer and more available.
There are methods like the Content Search eDiscovery method and a professional third-party utility to make Office 365 backup process easier.
Limitation of Content search eDiscovery method
This method involves the Chances of data loss during the backup process.
Unable to take backup of multiple accounts at one time.
Incompetent to import the user data to other formats.
Recommended Solution to Backup Office 365 Mailboxes
Shoviv Office 365 Backup and Restore is a utility having a great GUI which makes the backup process easier even for non-technical users. Look at some of the prominent features of this utility:
This tool efficiently backup single as well multiple source accounts at one time.
It maintains the data integrity while taking the backup of user mailboxes.
Filter options are available to configure and control the backup.
Enable users to save the backup process report in PST format.
It also backup Public folder and Archive mailboxes.
Restore Office 365 data from PST file.
Must try the tool for taking Office 365 mailbox backup, and it is available with the free trial version, through which the users can process the first 50 items per folder.